Wedding Planner Nha Trang: Plan Abroad, Marry by the Sea

There are two ways to plan a wedding in a city you do not live in. You can run it yourself from abroad, with a florist, a photographer, a venue manager and a sound crew on five separate chats, each in a different time zone. Or you can hand the whole thing to one person who lives here, has stood in every one of those venues, and answers for all five.

Jolie Mai Wedding & Events is a wedding planner Nha Trang couples choose for the second way. This page explains what the planning service includes, how the work runs when you are in Sydney, Berlin or Seoul, which resorts the team has already worked in, and what each level of coordination costs in Vietnamese dong, taken from the current price list.

What a wedding planner Nha Trang takes off your list

A wedding planner Nha Trang is not the same as a decorator, although Jolie Mai does both. Decoration is the arch, the aisle, the tables and the lights. Planning is everything that has to happen so those things stand in the right place at the right hour, with the right people watching the clock.

Planning level	What is included	When it starts
Coordination 1	Budget and style consulting: where to hold the ceremony, what the money buys, which season and hour work for the light	From 6 months before
Coordination 2	Programme coordination: the run sheet for the day, the order of the ceremony and the party, cues for music and speeches	From 4 weeks before
Coordination 3	A written script, guest reception, full coordination on the day with a team of 6	From 6 weeks before
Full management	Everything from the first idea to the last photo, including vendor sourcing and contracts, for luxury weddings and couples abroad	3 to 15 months before
Open coordination	You choose only the parts you need, for example a venue walk-through and the day-of run sheet	Any time

The list above is the planning side. Decoration, photography, film, the Vietnamese tea ceremony and the tray gifts are priced as separate items by a wedding planner in Nha Trang, so a couple who already has a photographer does not pay for one twice. Every quote is written line by line before any deposit.

Planning from abroad with a wedding planner Nha Trang: week by week

The first worry of a couple abroad is not the flowers. It is control. You cannot drop by the resort on a Saturday, and you cannot see whether the arch in the photo looks the same in daylight. Jolie Mai answers that worry with a fixed rhythm rather than with promises.

Step	What happens	Timing
First message	You write by WhatsApp, Zalo or email with your date, venue idea and guest count	Reply within 2 to 4 hours in office hours, 4 to 8 hours across time zones
Video call	30 to 60 minutes on Google Meet or Zoom. The team listens to how you met, what you must have and what you do not want	Within a few days
Quote	Every item with its price, in Vietnamese dong, with the scope of work and the change policy	Within 24 to 48 hours after the call
Contract	A PDF contract signed electronically. A deposit reserves the date; no design work starts before it	When you are ready
Two designs	A mood board and two layout options for every area: ceremony, aisle, tables, welcome corner	After the deposit
Site survey	The team measures the venue, checks power points, entry hours and wind, and sends you photos	At least 7 days before the wedding
Build	Structure first, fabric, lights, then flowers last, then a full set of acceptance photos sent to you before guests arrive	On the day, or the day before

While the wedding is being prepared, your wedding planner Nha Trang sends one progress update a week, with photos, from the same person. That person is your single contact from the first call to the moment the crew packs the last chair. If something changes at the venue, you hear it from them first, not from the venue.

Up to two rounds of changes to the design are included. A third round is charged, and the rate is written in the contract so nothing is a surprise. Every change after the design is frozen is confirmed in writing.

Resorts this wedding planner in Nha Trang has already worked in

A wedding planner in Nha Trang earns trust the same way a local florist does: by having been inside the venue before. The photos on this page come from weddings the Jolie Mai crew built, not from a catalogue.

At Six Senses Ninh Van Bay, a long dinner table was dressed beside the cliffside pool, with the sea on one side and rock on the other. At Mövenpick Resort Cam Ranh, the ceremony stood on a grass hill above the beach, with a white arch at the end of the aisle and the evening party under a gold frame with blue and white flowers.

On a lawn among palms in Nha Trang, rows of rattan chairs with white cushions faced a white canopy, and the sea breeze did the rest. At Terracotta Resort in Da Lat, four hours up in the highlands, a transparent tent was hung with peach voile and a crystal chandelier between the pines.

This wedding planner in Nha Trang has also built ceremonies and dinners at Amiana Resort, Alibu Resort, InterContinental, Sheraton and Vinpearl, and on the beach at Ana Marina. A list of these places, with the kind of space each one offers, is on the Nha Trang wedding venues page. The couples’ stories and the decor at Amiana and Alibu are on the Nha Trang wedding resort page.

Knowing a venue means knowing its rules. Some resorts allow a crew in only after 13:00. Some charge a fee for outside decor. Some beaches face east, so the ceremony needs the late afternoon, when the sun has moved behind the hills and the light on your faces turns soft. A wedding planner Nha Trang carries these details so you do not have to ask.

The ceremony itself: how a wedding planner Nha Trang runs vows, rings and a tea ceremony

A ceremony by the sea in Nha Trang is short, usually 20 to 30 minutes, because the heat and the light both move fast. Jolie Mai writes the order with you: the entrance, the vows, the rings, the first kiss, and the walk back down the aisle while guests throw petals. A sound engineer runs the microphone and the music from a cue sheet.

Small things are set out by the wedding planner in Nha Trang before you arrive: the vow cards, the ring box, the bouquet, a glass of water behind the arch. The photographer is briefed on where the light falls at the hour of the ceremony, so the vows are shot from the side where the faces are lit.

Many couples who marry here have a Vietnamese family on one side. For them the planner also prepares the tea ceremony at the family home: the altar backdrop, the two-family table, the flower gate and the welcome board. Silk-flower sets start from 9,800,000 VND for the Diamond set, and fresh-flower sets from 15,000,000 VND. The traditional tray gifts, five trays from 4,700,000 VND, are prepared by the same team. Details are on the tea ceremony decor and tray gifts pages, written in Vietnamese for the families.

What a wedding planner in Nha Trang costs

Prices below for a wedding planner Nha Trang come from the Jolie Mai price list for 2025 and 2026. They are in Vietnamese dong and are quoted per item, so you can see where every amount goes. Items marked “from” depend on the design and are fixed in your quote.

Service	Price (VND)
Coordination 1: budget and style consulting	5,000,000
Coordination 2: programme coordination on the day	5,000,000
Coordination 3: script, guest reception, full coordination, 6 staff	25,000,000
Full management, 3 to 15 months	Quoted after the first call
Open coordination	Priced by the parts you choose

Decoration is a separate budget, and it is usually the largest. The three decor packages are built for different guest counts.

Decor package	Guests	What it includes	Price (VND)
Refined	60 to 100	Silk-flower backdrop, basic stage, simple aisle, basic welcome gallery, design from an existing concept	30,000,000
Romantic	100 to 200	Large backdrop with fresh focal flowers, stage in the same concept, fresh-flower aisle on both sides, gallery, welcome table and photo booth, accent lighting, a concept built for you	55,000,000
Complete	200 and more, couples abroad, beach weddings	Fresh-flower backdrop built only for you, premium stage, fresh-flower aisle with candles, gallery and lounge, art lighting across the whole space, a concept written from your story	From 80,000,000

Photography and film are priced by camera and by hours. One camera for 4 to 5 hours with a 3 to 5 minute highlight film is 5,000,000 VND; two cameras for 8 to 9 hours with a drone is 12,000,000 VND. A drone added to any package is 4,000,000 VND. Real totals for weddings of 60, 120 and 200 guests, with the share that usually goes to decor, are on the Nha Trang wedding cost page.

Payment. A deposit of 5,000,000 VND reserves your date. The second payment is due 30 days before the wedding: 50% of the contract for silk-flower decor, 70% for fresh flowers. The balance is paid after the event. Small bookings, such as a single coordination service, are paid in one instalment. Every amount appears in the contract before you pay anything.

Travel. Weddings in Cam Ranh, Ninh Hoa and Da Lat are quoted per item after the venue is known, because the crew and the materials travel further. Nothing is added later that was not in the quote.

The wedding day with a wedding planner Nha Trang: who stands where

By the morning of the wedding, the planning has turned into a run sheet that everyone on the team can read. The on-site lead carries it, along with a contact list for the venue manager, the photographer, the videographer, the MC, the caterer and the flower supplier.

Two weeks before, every material and every staff member is confirmed. One week before, the stock is checked in the warehouse and the crew is briefed with the layout and the mood board. Three days before, the fresh flowers are ordered and the venue confirms entry hours. The day before, the truck is loaded and the site is walked one last time.

On the day, the crew builds in a fixed order: frames, fabric, lights, flowers, details, cleaning. Flowers go in last so they spend the fewest hours in the heat. Five to ten percent of the flowers are spares. A repair kit with glue, wire, spare bulbs and extension leads stays in the truck.

During the party, one person from the wedding planner Nha Trang team stays on site and watches the space, replaces any flower that wilts and keeps the photographer’s angles clear. For outdoor weddings, an indoor backup is prepared in advance, and the hour for deciding is agreed with you that morning, based on the forecast. The rainy season here runs from about September to December.

After the last guest leaves, the crew clears the space and hands it back to the venue, compared against photos taken before the build. Within two hours you receive a message from your planner, and within a day the first 30 to 50 photos of the setup.

Why couples abroad choose Jolie Mai as their destination wedding planner Vietnam

Choosing a destination wedding planner Vietnam from another country means trusting someone you have not met. These are the things you can check before you do:

• 12 years of weddings and events in Nha Trang, Khanh Hoa and Da Lat.
• Public reviews on Google Maps, written by earlier clients.
• One contact at your destination wedding planner Vietnam for the whole project, with a weekly photo update.
• Two design options and a site survey at least 7 days before, for every wedding.
• Prices per item, written in the quote before the deposit.
• Limits stated early: which beaches cannot take decor, which venues charge a fee, which hours the light is wrong.
• English in every message. There is no Russian- or Korean-speaking staff, so couples from those countries write in English or use a translation tool.

If the wedding is by the water, the beach wedding Nha Trang page shows ceremonies built on sand, lawns and decks. If it is in the highlands, the Dalat wedding page shows the pine-forest ceremony by Tuyen Lam Lake. Couples who come back for their first anniversary can see the wedding anniversary party page.

Frequently asked questions about a wedding planner Nha Trang

How much does a wedding planner Nha Trang cost?
Coordination starts at 5,000,000 VND for budget and style consulting or for day-of programme coordination. Coordination 3, with a written script, guest reception and a team of 6, is 25,000,000 VND. Full management for luxury weddings and couples abroad is quoted after the first call. Decoration is priced separately, from 30,000,000 VND.

Can a wedding planner in Nha Trang work with us if we never visit before the wedding?
Yes. Most couples abroad meet the team only on video calls until the week of the wedding. The contract is signed as a PDF, the designs are sent as files, the venue survey comes back as photos, and you receive one progress update a week.

How far ahead should we book a wedding planner Nha Trang?
Six to twelve months is typical for a destination wedding, and full management can start up to 15 months before. Peak months at the resorts fill early. A shorter notice is possible when the date is free, with silk flowers and an existing concept.

Which language does the team speak?
English, by WhatsApp, Zalo, email and video call. Vietnamese families on either side are handled in Vietnamese by the same team. There are no Russian or Korean speakers on staff.

Does the planner book the venue, the photographer and the caterer?
Under full management, yes: the destination wedding planner Vietnam sources vendors, compares quotes and manages the contracts. Under Coordination 1 to 3, you book the venue and food yourself, and Jolie Mai coordinates the people you have chosen on the day. Photography and film can be added from the Jolie Mai price list.

What if it rains on the day?
Every outdoor wedding run by a wedding planner Nha Trang has an indoor backup chosen in advance, usually a ballroom or a covered terrace at the same resort. The decision hour is agreed with you the morning of the wedding, based on the forecast. The rainy season in Nha Trang runs from about September to December.

Can a destination wedding planner Vietnam include a Vietnamese tea ceremony?
Yes. The same team prepares the family altar backdrop, the two-family table and the tray gifts, from 9,800,000 VND for a silk-flower set and 4,700,000 VND for five traditional trays. The order of the ceremony is explained to guests who are new to it.

How is payment made from abroad?
By bank transfer in Vietnamese dong. A deposit of 5,000,000 VND reserves the date, the second payment is due 30 days before the wedding, and the balance after the event. Each payment comes with a bilingual receipt from the wedding planner in Nha Trang.

Start with one message

A wedding planner Nha Trang earns the fee on the days you cannot be here: the survey at the venue, the morning the flowers arrive, the hour before guests walk in. If you would like to see more photos of weddings at the resort you have in mind, Jolie Mai, a destination wedding planner Vietnam couples reach by WhatsApp, can send them before you decide anything. Write by WhatsApp or Zalo at +84 909 993 928, or email joliemaiwedding@gmail.com, with your date, your guest count and the venue you are considering.